Accounts & Logistics Assistant

Accounts & Logistics Assistant

emarket is the first ‘total solutions’ online exchange for the FMCG industry.

We are a small but dynamic team and are now looking to add a new team member to our Finance&Logistiocs Team. Reporting directly to the Financial Controller and Logistics Manager, Accounts & Logistics Assistant will be responsible for:

Accounts Department – General Ledger/Sales Ledger/Purchase Ledger

– Maintaining accounts payable processes

– Correct posting of purchase invoices to the accounting system ensuring correct accounting for VAT

– Maintaining and managing POs

– Liaising and communicating with suppliers

– Preparing invoices for payment

– Liaising with the internal Logistics Team to ensure the smooth and timely process of raising suppliers Purchase Orders and matching bills with existing Purchase Orders

– Assisting with Due Diligence process – VAT checks, uploading due diligence documents into the system

– Bank Reconciliations: – reconciling 9 bank accounts on a daily basis

– Generating and sending weekly statements to the Clients

– Raising Customer Invoices

– Monthly Intrastat reports

– Reviewing employees expenses – making sure that expense reports are prepared and submitted on a timely basis

– Preparation of expenses for company directors

– Checking for completeness and accuracy of expense claims (VAT, currency, matching receipts etc.)

– Preparing employee expenses for payment (monthly)

– Management and monthly reconciliation of Petty Cash

– Management and maintenance of the Accounts & logistics filing system

– Keeping the Logistics and Accounting system tidy on a regular basis – closing old PO/SO, reconciling suppliers accounts etc

Logistics Department

– Liaising with Warehouse and Transport Companies – booking deliveries, booking stock releases, chasing for bills, transport documents and statements, querying bills if necessary

– Raising purchase Orders, Transport Orders and Sales Orders

– Receiving Stock on the Logistics and Accounting system

– Matching Supplier bills with agreed price tables

– Other Ad-Hoc Duties and helping with other sub-projects

Personal attributes

Highly motivated, ambitious, accurate, attention to details, self initiative, energetic

Skills, Qualifications and Experience:

– AAT/ACCA studying

– Experience of working as an Accounts Assistant/administrator

– Strong administration background

– Highly competent with Microsoft Office specifically Excel, Word and Outlook

– Highly organized,

– Ability to work in a fast paced environment

– Ability to work autonomously as well as part of the team

– Strong communication skills, fluent in spoken and written English

– Ability to communicate with employees at different levels

– Experience in FMCG and knowledge of Inco-terms will be an advantage