Accounts Assistant – Part Time Hours

This an ideal opportunity for a candidate who has an interest to work 20 hours a week Monday to Friday, for a small friendly business and take responsibility for providing assistance within the accounts area of the business.

Key responsibilities will include:

• Input sales invoices to the sales ledger of the Sage accounting system on a daily basis.
• Produce weekly outstanding debtor report.
• Receive, code and input invoices from suppliers to Sage purchase ledger on a daily basis.
• Issue invoices for authorisation and release from hold when approved.
• Reconcile supplier accounts and resolve discrepancies if they arise.
• Download bank account data daily and post sales receipts, supplier payments and any other transactions onto Sage cashbooks.
• Download debit card expenses and credit card transaction details, chase missing receipts, code and post onto Sage cashbooks.
• Chase any outstanding receipts for expenditure on floats and petty cash, code and post onto Sage on a regular basis.
• Reconcile cashbooks to bank and credit card statements.
• Maintain a reconciled list of floats, including foreign currency floats, and petty cash.
• Update the list of outstanding supplier invoices for weekly review.
• Prepare weekly list of proposed supplier payments.
• Assist with the monthly payroll processing onto Sage Payroll.
• Prepare and post payroll journals to Sage and reconcile Payroll/PAYE control accounts.
• Chase up on a weekly basis outstanding invoices and deal with supplier invoices and to generate a weekly report on cash flow.
• Download and produce VAT listings from Sage 50.
• Review for errors and make manual adjustments as required.
• Prepare and submit electronic VAT returns to HMRC, setting up payment when due.
• Collate copies of EU VAT documentation as they arise during processing.
• Produce listings from collection accounts and ensure all documents have been copied.
• Send listings each quarter to advisors for submission to relevant tax authorities.
• Recode any non-claimable items identified by tax advisors and agree balances reclaimed.
• Reconcile collection accounts each month, ensuring that recharge invoices have been matched to costs and take appropriate action to resolve any differences.

PERSON SPECIFICATION:

• Experience in Sage, purchase ledger and sales ledger
• Experience in small business bookkeeping with good understanding of processing VAT documents
• Capable of managing own workload with minimal supervision
• Competent user of MS Office and Sage 50 accounting package
• Bookkeeping qualification, AAT or similar – is desirable

Hours – Monday to Friday 9.00am to 1pm

Salary will start on £26,000 per year and be reviewed to £26,000 per year after a successful probation period.