Accounts Assistant

Accounts Assistant – with Sage experience

Up to £26,000 per year (depending on exp)

London – WC2

My client, an educational establishment in central London require an Accounts Assistant.

Responsibilities:
1 Create Customers’ Records, Refund Request files & process refund payments Create new students’ records in the Sage Accounting software to record the payments records. The hard copy files are handled by registration department. For each refund request; refund of course fees are dealt with in exactly the same way as per the suppliers’ payment processes.
2 Posting of Fees Received from Customers For every customer’s fee received which is updated in the students’ database; a posting has to be carried out to update student’s record to mirror the transaction or balance as per the students’ database.
3 Create Suppliers’ Records and file maintenance Create new approved supplier’s account as and when required. At the same time, a new supplier’s account will also be created in the Sage accounting software to maintain the payment records. Both hard copy of contract and invoices have to be maintained in each suppliers’ record.
4 Processing Suppliers’ Payments Suppliers’ invoices received require approval from respective line manager or director prior to prepare payments instruction. All cheque payments are sent out as soon as director’s signatures are obtained except for Online payments which will be handled by Finance Director.
5 Posting of Suppliers’ Payments For every payments processed; postings are required to update the suppliers’ accounts created in the Sage accounting software.
6 Daily Collection and Bank Daily collection of cash, cheques and batching of credit card receipts required and to be reconciled at the end of the working day for accuracy. The cash and cheques collected will be banked/cash in to the college’s bank account/s on the next working day.
7 Opening and sorting of Accounts’ related mails. Opening of accounts mails on daily basis to sort out the suppliers’ invoices from bank statements and to maintain filing records for both.