Accountants Office Manager

A fantastic opportunity for the right candidate to work within a well established firm based in Cobham who provide a quality service to each of their clients.

You must be a driver due to the location.

I am recruiting for a highly organised and professional Senior Administrator or Office Manager. The key duties and responsibilities include but are not limited to;

* Annual returns monthly filing online and reminders settings.
* Handling all calls from clients.
* Scheduling for monthly Payroll and addressing HMRC notifications and online registrations for new clients
* Invoicing of completed jobs and tracking progress
* Monthly deadlines and targets are on track
* Monthly vat filing monitoring and online registrations for new clients
* Co formations Training given
* Corporation tax filing online ensure all completed within deadlines
* Personal Tax returns deadlines monitoring and liaising with clients for records due
* Clients records and up-to-date status on monthly accounts jobs
* Monitor outsourced jobs and ensuring records scanned to them as they come in and track progress.
* All monthly jobs deadlines status monitoring
* Drafting client engagement letters for new registrations
* Credit control – twice a month or as required.
* Managing office in Managing Directors absence and dealing with client queries.
* Dealing with renewal documents due on rental properties.
* Repairs outstanding and follow up on procedures
* Monitor and liaise with residents on any maintenance.
* Gas Safety
* Tenant Deposit registration process- checking up to date
* Uploading new properties to appropriate website for re letting.
* Monitoring monthly progress and attending to all client requirements.
* Supervision of Junior staff and liaising with International staff.
* Training will be provided to the successful candidate on the following;
1. International company formations and renewals
2. Property sales uploading
3. Liaising with new prospects and developers.

This role is fast paced and duties will vary from day to day dependent on the priority needs of both the client and the business.

You will be;

– Task focused and highly organised
– Have the ability to prioritise and have excellent time management skills.
– Have excellent communication skills.
– Be able to work to deadlines.
– Be proficient in Microsoft Word and Excel
– Have experience with Mail Merge