Accounts Payable Clerk

Accounts Payable Clerk

Permanent

Bristol

Salary Competitive + benefits

Jones Lang LaSalle is the world’s leading real estate services and investment management firm, operating across more than 100 key markets in 35 countries on five continents.

The PAM Division is responsible for the management of c.3, 600 properties, including 1800 fully managed properties, throughout the UK. PAM manages the properties for investors, owners and occupiers working to maximise the physical and economic potential of client’s assets. Services include managing on-site building personnel and procurement of large-scale utilities and insurance. The PAM Client Accounts Department (not to be confused with the Company’s finance department) provides a dedicated accounts management service managing £4 billion of rental income using over 3000 client money bank accounts and preferred in-house and client-owner accounting systems. Currently, there are 280 employees in the department in 4 locations.

Role Summary

• To ensure compliance AP procedures and to validate data to ensure accuracy and compliance with RICS Member Accounts Rules.
• Review potential duplicate entries against Supplier accounts.
• Deal with internal and external queries and ensure all calls are actioned promptly and efficiently.
• To ensure that supplier accounts are correctly maintained in accordance with best practise procedures and provide a premium service to our suppliers on behalf of our clients.

Responsibilities

• To process all invoices correctly authorised are approved on the Horizon system.
• To ensure that invoice queries are actionned within 24 hours.
• Ensure all invoices are presented correct in accordance with the RICS requirements.
• Deal with adhoc queries as necessary
• To undertake such clerical functions as may be required from time to time, e.g. filing, photocopying, etc.
• Contributing to the teams’ performance, ensuring no backlogs occur and that the Team Leader is fully informed of all potential problem situations.
• To match invoices against supplier payments and to ensure that the appropriate copies are filed or distributed.
• Preparation and review of weekly payment runs consisting of both Bacs and manual cheques.
• Obtaining approval for all payments in accordance with our Bank Mandate
• Reconcile supplier accounts and reviews all supplier statements.
• Liaise with Suppliers regarding statement data.
• Resolve queries
• Liaise with Suppliers, site Managers to resolve and document queries
• Administer and resolve Court summons / bailiff notices.
• Ensuring all copy invoices from Suppliers are stamped true and certified copy before being processed.
• Liaising with fellow team members regarding urgent payments etc
• Check Final Demands and Credit Balances.
• Manage property/client changes by liaising with Surveyors, Building Managers and Client Teams
• To process all invoices onto the horizon System within 2 days of receipt.
• Monthly collation of Non Recoverable Reports and Invoices to form part of Client Accounts reporting pack.
• Monthly review and clear down of General Ledger reports to ensure aged items are managed and cleared where possible.
• Processing adjustments requested by the Client Accountants and Service Charge teams.
• Process and manage Client Invoices.

Requirements

• Must be organised, able to multi-task and have the ability to action a heavy volume of work in a pressured environment.
• Presentable with good communication skills
• Proficient in Excel
• Strong problem solving and analytical skills
• Ability to quickly learn and understand new system variations (Computer literate)
• Strong attention to detail skills are essential
• General understanding of basic accountancy concepts, audit control and bookkeeping.

Jones Lang LaSalle is an Equal Opportunities Employer and encourages applications from all sections of the community.