Administrative Assistant

We are currently recruiting for an Administrative Assistant for one of our clients a medical regulatory body based in Central London. If you have 18 months administration experience and are looking for varied roles and responsibilities this could be the role for you.

The successful Administrative Assistant will step into fast pace role that will see them acting as a deputy to the Personal Assistant for a Director. The ideal Administrative Assistant will feel comfortable providing personal and team support with all basic administrative functions including drafting correspondence and invoicing.

Administrative Assistant Responsibilities:

• Provide administrative support and assistance to the Pensions Insurance and Team Administrator

• Drafting necessary correspondence on behalf of the Director

• Assist with developing and maintaining the administrative / information procedures including diary and office management

• Preparation of agendas and papers for meetings, management of expenses, travel and accommodation bookings

• Assist with the organisation of internal and external meetings / training days

• Manage the archiving process for the organisation, the processing of invoices and keeping systems up-to-date

• Supporting the IT team with processing invoices and general paperwork

• General administrative duties including booking rooms and minute taking if required

• To ensure all electronic and hard copy file systems are managed appropriately

Administrative Assistant Essential Skills:

• Ability to work on own initiative and prioritise work load

• A minimum of 12 months administration experience

• Well-developed organisational / administrative skills

• Proficient in Microsoft Office package and the ability to quickly learn how to use other IT systems competently

• Ability to produce accurate work of a high standard under tight deadlines

• Ability to communicate effectively, both in writing and orally, with a wide variety of people

If you have the necessary skills and experience please apply today!

Whilst we will endeavour to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful but we will keep your details on file for future opportunities.