Administrator

We are currently recruiting for an Administrator for a leading law firm based in the City, roles and responsibilities would include but not limited to

• Assisting the Marketing manager with the upkeep of the company’s database. Adding new contacts, categorising records, adding activities and producing reports when required
• Being proactive in keeping data accurate and up to date with meeting and other information on an ongoing basis
• Organising (dates, venues, papers etc.)
• Attending board meetings; including collating and distributing the required papers and reports before meetings, minuting meetings, highlighting and assigning actions and circulating follow up
• New client set up
• Finance; billings, credit control and liaising with company’s terms of services agreement. Managing admin budget codes and liaising with other budget holders

Managing cash and credit card expense claims (including foreign currency transactions, reimbursements and billing expenses

• Organising venues for lunch and dinner meetings
• Assisting the marketing manager with marketing events (seminars, conferences, dinners and ad hoc tasks, when required)
• Extensive diary management for the companies team and consultants; liaising with the companies secretaries where necessary and booking conference facilities and VC links through reception

Candidates will be

• Self – driven, results orientated with a positive outlook, and a clear focus on high quality
• Experienced, credible and comfortable in dealing with, for example, Senior big company executives
• Empathic communicator; able to see things from the other’s persons point of view
• Well – presented and business like
• A high level of attention to detail

It is Career Legal’s policy, as a matter of courtesy to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its Clients. Thank you