Accounts Assistant – Fantastic Career Opportunity

Junior Accounts Assistant

Ealing

Salary up to £20k + Excellent benefits including:-

Pension scheme which is offered after probation (6 months).

Study leave agreement and season ticket loans may be considered (decided on an individual basis).

Great discounts on IT, Furniture, Hairdressing, Holidays etc.

Gym and restaurant discounts.

Employee of the quarter award

Role:-

This rapidly expanding support services company based in Ealing requires a junior accounts person to join their International Accounts Payable team full training will be given

The main purpose of the role is

To process and resolve allocated Accounts Payable queries, communicating effectively with internal and external clients. Providing daily listings to Agency finance team highlighting invoices that require purchase orders, approval and action to enable to load to the ERP Accounts Payable system. To be a proactive member of the Financial Operations Team.

General

• To investigate and resolve allocated client/agency invoice queries within a set timeframe.
• Once query is established, initiate correction within the ERP Accounts Payable system.
• Communicate effectively to the client/agency on all on-going queries.
• Appropriately follow through with required actions in respect of all e-mail queries allocated via the Customer Services Team mailbox within a 24 hour timeframe.
• Assist with the distribution of the queried invoices filed within the Input Query Trays to the team on a daily basis.
• Ad hoc projects as directed by the Team Leader or Head of Department.
• Provide holiday and sick cover as necessary.

Daily

• Action where required the distribution of work within the Input Query Trays on a daily basis & email the agency requesting resolution.
• Update the Unposted invoices report based on the responses received from the agencies.
• Respond to all allocated emails addressed to the input team mailbox.
• Investigate and provide feedback to the agencies, recommend and advise for resolution on all invoices that cannot be loaded to the ERP Accounts Payable system.

Weekly

• Run and submit weekly reports to Financial Directors in respect of invoices that cannot be loaded on ERP Accounts Payable system without a valid Purchase order Number.
• Where a supplier invoices do not quote a valid purchase number, return invoices to the supplier with an attached letter requesting a valid purchase order number. Run and submit weekly reports to Financial Directors on unapproved invoices, unapproved / unsubmitted POs & rejected invoices review remarks and comments of reasons why the invoices have been rejected and action accordingly.
• Run and submit reports to Financial Directors stating all invoices that haven’t been processed due to PO / Employee / job queries.
• Log all un-posted intercompany invoices & return to the agency contact, communicating clearly actions required in order to resolve query preventing posting and payment of the invoice.

Monthly

• Queries to be addressed and corrections made within ERP Accounts Payable system in line with the month-end close process for Accounts Payable.

ROLE-SPECIFIC SKILLS/ATTRIBUTES

Skills/Experience

• Commercially focused with a client service approach.
• Confidence in dealing and building relationships with all levels of management.
• Excellent written and oral communication skills.
• High level of accuracy and attention to detail.
• Well organised with strength in prioritising.
• Flexible attitude to achieve results.
• Positive outlook and ambition to progress within Finance.
• Calm under pressure

If this job is of interest and you have the required skills and experience, please attach your cv for the attention of Anna Maguire