Exams Officer / Education Administrator

Job Description

Job Title: Exams officer/Education Administrator

Reports to: Headteacher/Executive Headteacher

Contract Type: Full time, permanent

Location: Bishops Stortford

Date: ASAP

Main Purpose of the Role

To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process
To support the Head of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times
To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments
To closely liaise with key staff to ensure the exams administration processes are strictly followed and key deadlines met
To ensure examinations are conducted in accordance with the regulations
Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place

Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules

Ensure all exam accommodation is prepared in accordance with the requirements
Inform the JCQ Centre Inspection Service of any alternative site that may be used by the centre to conduct timetabled examinations
Effectively deploy fully trained invigilators to exam rooms according to the requirements
Manage unexpected issues/irregularities which may affect the conduct of examinations
Support the head of centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies
Manage emergency access arrangements for eligible candidates as the need may arise during exam time
Maintain the confidentiality and security of candidates’ responses and dispatch scripts according to the requirements

Submit to the published timescales, relevant follow-up reporting to awarding bodies’ in relation to the very late arrival of candidates for examinations and applications for special consideration where candidates meet the published criteria

Send notifications, arrange and attend relevant pupil administration meetings
Manage and monitor SIM’s, ensuring all information on the system are correct, liaising with our SIMs school advisor

Set up and Manage digital accounts for new and current staff, which Includes but not limited to – Educare, Twinl, Lexia, CPoms Dojo
Work closely with SLT and the SENCo, ensuring records, annual review paperwork and data is up to date, compliant and in a presentable format
Keep all data, systems and trackers up to date including PEP, CLA and EHCP
Provide data for Ofsted inspections and ensure files are up to date with accurate and presentable information
Take minutes of meetings, at the request of SLT
Monitor the pupil’s attendance, liaise with local authorities to update them on a daily basis
Manage the admissions register
Ensure parent/carer packs are sent out and returned, storing them on their google drive files
Support the executive headteacher in logging, recording, storing referrals/consultations

Support the executive headteacher in ensuring replies are sent to SEND officers in response to the referrals
send in, after direction from the executive headteacher, formal offers of placements and admission agreements once placements are approved

Other

Undertake training, update or review sessions as required
Undertake other duties appropriate to the grade and responsibilities of the role as may be required by the head of centre/SLT responsible for examinations, for example:

the preparation for and conduct of internal examinations under external examination conditions
other school-related administrative tasks

Person Specification

Qualifications

Experience

Skills and Abilities

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