Club Secretary

Salary: £26,000 – £28,080 per year

Club Secretary – Beaconsfield Town FC –

Location: Remote and/or Holloways Park, Beaconsfield, Buckinghamshire and/or Remote 

Role and Responsibilities (but not limited to): 

The Secretary is one of the most important roles in a club or league. The main point of contact for the FA, team managers, clubs and leagues, the Secretary will look after the administrative duties for the club or league. 

Meeting league and FA registration deadlines, as well as other criteria to ensure Club Compliance and Player eligibility. 

Ensuring player/coach cautions and suspensions are tracked and the management team are kept abreast of this. 

Liaising with a range of footballing bodies, including the Football Association, Leagues, players, and other Clubs. 

Liaising with opposition Clubs prior to home and away fixtures regarding travel, access, attendees and more. 

Manage the scheduling of all competitive and non-competitive fixtures, as well as the arrangement of match officials for all home fixtures. 

To facilitate and assist with the registration and re-engagement of all Senior, Youth and Junior Team players in accordance with the regulations by which the Club is bound. 

Responsible for all regulatory compliance, including Disciplinary matters and appeals. 

Manage cup competition process including entry, fixture arranging, financial submissions and compliance of all rules of those competitions. 

Provide support to the Managing Director and Team Management where required. 

Support the coordination of the day-to-day football operations. 

Ensuring players and staff are kept up to date with changes to rules and regulations. 

To attend meetings with regards to the role, including those off site, i.e. with the leagues. 

To organise match-day lists and liaise with the Safety Officer, 

To work alongside the Safety Officer to oversee documentation and certification of ground requirements 

Any additional ad hoc requests made by the Managing Director to undertake any other duties as may reasonably be required commensurate with the post. 

Assistance with arranging pre-season fixtures with other Clubs and liaising with team managers on this. 

Organising and booking travel to away matches and liaising with opposition clubs. 

Co-ordinate and manage away travel for our teams and manage all aspects of football operational, logistics and player liaison. 

Qualifications: 

Essential 

DBS Check to enable working with children 

Desirable 

Previous football club experience. 

Educated to degree level or equivalent essential 

Previous experience within a league or football club 

A full, valid UK driving licence and access to a suitable vehicle. 

Knowledge & Skills: 

Essential 

Exceptional organisation and planning skills. 

High level of attention to detail. 

Experience working within administration / operations. 

Good time management and organisational skills.

Excellent written and telephone manner. 

A ‘can do’ attitude/mindset and flexibility to work additional hours if required. 

Experience with IT and a range of software, including but not limited to, all Microsoft Office programmes and Email. 

Desirable 

Experience of Football or other sports administration at a responsible level and the pressures within. 

Knowledge of domestic football regulations 

Knowledge of FA, League and Club rules and regulations 

Qualification in a Legal or Accounting field. 

Experience of working with football regulations. 

Experience organising events 

Experience leading a team within administration / operations. 

Experience working within an elite setting / Academy system. 

Person specification: 

A genuine team player. 

Highly effective communication and organisational skills. 

A hardworking and enthusiastic individual. 

Displays a high level of confidentiality. 

Trustworthy and adherence to codes of conduct and ethics. 

Flexibility with working hours required to meet demands of the role. 

Empathy with young people and their challenges. 

Additional Information: 

The ideal candidate will have experience of a similar role in football, and be familiar with the range of club secretary duties involved and have knowledge of the rules and regulations which govern football. This experience is ideal, not absolutely necessary. 

Excellent organisation skills and the ability to build effective working relationships. 

The position is part time (30 hours per week), 9am to 3pm with additional hours required from time to time around business demands which may include occasional evening and weekend work,

You will be expected to undertake any specific training or Continued Professional Development to maintain your up to-date knowledge and qualifications, and/or as organised by the club. 

The ideal candidate will have a willingness to work as part of a team and an adaptable, flexible attitude and of course a passion and love for sport. 

Job Title: Club Secretary 

Location: Remote and/or Holloways Park, Windsor Road, Beaconsfield, Bucks. HP9 2SE. 

Reports To: Managing Director 

Employment Type: Part-Time 

Start Date: ASAP 

Salary: £26,000 – £28,080per year depending on experience

Working Hours: 30 hours per week, 9am to 3pm with additional hours required from time to time around business demands which may include occasional evening and weekend work,

Closing Date: ​Due to the urgency of filling this vacancy, suitable candidates will be interviewed as and when they apply and the role will be closed as soon as a suitable candidate has been sourced.

Type: Permanent 

Start Date: ASAP 

Contract Length: N/A