Conveyancing Assistant

Company:
Our client is top class legal firm with strong values providing exceptional service with high-quality advice and practical solutions.

The Role:
This role is to work alongside Fee Earner to help expand and enhance external client focus as appropriate,..

General Responsibilities:

• Take instructions or messages from clients and pass on to fee earner
• To prepare and monitor action plans/timetables
• To maintain an efficient diary system using Outlook/Solcase highlighting milestone dates on each matter and use bring forward system
• To arrange appointments and interview clients and others as appropriate using Outlook
• To ensure all letters and communication are completed accurately and on time, preparing forms and paperwork necessary for client files
• To maintain filing system in an orderly manner to ensure correct conduct for client files, ensuring all files are opened and closed correctly
• To assist with the maintenance of each client file in a proper manner in accordance with the requirements of the Firm and Law Society
• To maintain each client file with a copy of typed documentation in a proper manner in accordance with the requirements of the firm and the Law Society. This involves maintaining the filing system for the fee-earner in conjunction with the secretaries and keeping all necessary records for the conduct of the matters and files being dealt with by the fee-earner
• To chase/liaise with clients and other parties such as Estate Agents for key information for file matter
• To effectively build relationships with clients and other parties such as Estate Agents
• Complete and follow up all documents in relation to accounts; cheque requisitions and banking
• To carry out additional duties to assist the department including business development and marketing initiatives
• Flexibility is required in order to support the Residential Conveyancing Team and carry out any reasonable duties as may be directed by the Partners or Management of the Firm

Skills and Experience:
• Proven experience within residential conveyancing essential
• Paralegal qualifications/experience, within residential property
• Computer literate. Sound working knowledge of Microsoft office, primarily Word
• Flexible approach to work
• IT literate with ability to use case management system (eg Solcase)
• Planning, organisation and time management
• Sound research skills with good attention to detail
• Keen enquiry skills, good follow up
• Excellent team playing and communication skills, both written and verbal
• Ability to work within a fast pace environment working to tight deadlines