Transport / Office Administrator

Transport / Office Administrator

North West London

£18k-£23k Depending on experience

Monday – Friday, 8.00am – 5pm.

Due to growth an opportunity has arisen for a Transport / Office Administrator based in our Clients busy transport operation in North West London. Our Client works within the grab hire sector.

As a Transport / Office Administrator you will assist, direct and coordinate the Transport operations whilst ensuring records are kept in clear systems as well as delivering excellent customer service.

The key day-to-day responsibilities of this role are varied and include but are not limited to:

• Answering phones and taking bookings
• Account monitoring and filling paperwork
• Allocating work
• Adding new clients to the system and dealing with clients regarding Purchase orders
• Undertaking administration for congestion charging and parking fines
• Running mobile technicians, keeping track on work scheduled for them and ensuring that all booked jobs are completed on time
• Creating and maintain Driver Records, hard copies with both HGV & non HGV Driver Information
• Ensuring all drivers hold valid CPC Qualification, monitoring training, expiry and carrying out checks for all drivers
• Responsible for vehicle recovery, call out, arrangements, tyre management, service and prices
• Managing full scale vehicle planner, checking Inspection dates, booking with relevant garages
• Issuing weekly and daily reminders relating to bookings and collections
• Sourcing parts, new and second hand demonstrating a strong cost awareness, checking prices from multiple suppliers in order to get best prices
• Logging all vehicle related costs, spreadsheet to monitor monthly figures
• Liaising with accounts ref purchase order problems, tracing information and resolving queries
• Any other administrative duties as required

Key skills/interests required for this Administrator position:

• Be able to confidently communicate, both orally and written
• Be detail oriented, technically minded and able to work individually
• Be able to efficiently utilize different computer and communication software applications
• Be able to successfully manage time and keep calm under pressure
• Be a proactive person and seek to prevent problems
• Have previous experience of a working within the fleet management industry in a similar role.

You will have a sound understanding of HGV haulage operations and be computer literate in MAC operating system, MS Word, Excel, Database type applications. You will have the ability to challenge and question supplier invoicing and analyse vehicle cost data. Knowledge of commercial vehicles, HGV and truck industry is essential.

To apply or for further information please contact Sharron Spall at Progress Recruitment Solutions (UK) Ltd quoting: PRSSS22

To ensure that we are able to process your application as swiftly as possible please check that all of your contact details are included in the application.

Unfortunately we are unable to contact every application that we receive, if you do not receive a response please assume that you have been unsuccessful with this particular application, however if you have automotive experience we will keep your details on file and contact you should a vacancy arise that matches your skills and experience.

*Please contact us should you wish to know more details on our referral scheme

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