Junior Administrator

JOB ROLE: Junior Administrator
JOB TYPE: Permanent
COMPANY TYPE: Property
HOURS: 8:30am – 6:00pm
Salary: £26,000per year
LOCATION: North London
CULTURE: Fun and social environment
BENEFITS: Commission and progression
WOW FACTOR: Vibrant fun property company

Junior Administrative Coordinator Job Duties:

*Maintains administrative workflow by following procedures and with the guidance of the Senior Administrative Coordinator
*Resolves administrative problems by analysing information, identifying solutions and communicating to senior staff
*Liaising with prospective applicants,landlords,vendors & solicitors to ensure a smooth new/renewal contract process for lettings/sales team
*Picking up the overflow of incoming calls and directing them to the relevant sales team or taking messages
*Preparing and producing sales and lettings window cards
*Ordering of office stationary/consumables insuring drinks and ensuring fridge is fully stocked
*Referencing lettings applicants with third party agency
*Registering security deposits
*Arrange inventories/check-ins and check-outs for all properties as well as end of tenancy cleaning
*Administration of the renewals process
*Producing sales memos and offer letters for the sales team
*Preparing and producing property particulars for the sales team
*Maintain an accurate record and full responsibility for the allocation and movement of property keys
*Assist with production of marketing and promotional material
*Download photographs and load to system (editing where necessary)
*Arrange for boards to be erected/collected from properties
*Coordinate Gas Safety Certificated and EPC’s
*Assist with daily/weekly banking
*First point of call for data entry, photocopying, filing
*Manage utility supplier/local authorities to inform of change of occupant
*Updating property stock on web portals
*Franking mail and posting same daily
*Drafting of tenancy/lease agreements/holding deposit/terms of business forms
*Maintaining the property database by ensuring property, client, applicant and tenant details, ensuring these are always up to date and accurate
*Maintains rapport with customers and managers
*Resolves problems with care and diligence by using common sense and the guidelines set by senior staff
*Provides information by answering questions and requests fully and to the best of their ability whilst maintaining a polite outlook and representing the company always in a professional manner
*Accomplishes department and organisation goals by completing related results as needed
*Contacting warm leads and converting to sales re Gas Safety Certificates and EPC renewals (Commission earned)
*Ad hoc duties on request

Skills/Qualifications:

Well Organised, Able to Manage Processes, Process Improvement, Reporting Skills, Client Relationships, Supports Innovation, Developing Standards, Administrative Writing Skills, Proficient with Microsoft Office Suit, Good telephone Manner, Punctual, Well Presented At All Times,

NB: If this company and position appeals to you then please apply your CV on-line.

Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted
For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.