Facilities Manager

Salary: £44,400 – £58,800 per year

If you are an experienced Facilities Manager, looking to work for a truly great company, constantly being nominated as a Sunday Times Best Top 100 Company in the UK, then please read on!

Location: Central Bedfordshire is the main place of work with a further satellite site in Manchester

Salary: £44,400 – £58,800depending on experience and qualifications

Benefits: free parking
23 days holiday plus bank holidays
Festive holiday closure
enhanced pension
healthcare
bike to work scheme
birthday off
plus many more!

Hours of Work: Mon-Fri 37.5 hours – flexibility is required out of these hours and on occasion, an odd weekend may be required

OVERVIEW
The companies focus is on delivering first class services to a range of customers across the services sector they support. As Facilities Manager, working closely with the Environment, Health and Safety Manager, you will provide strategic Facilities leadership to the business.
This role is pivotal to the success of the company and has responsibility for the overall Facilities services promoting an excellent customer experience whilst embedding appropriate governance across the organisation.
The role is essential to ensure a unified and centralised approach to Facilities. Working closely with the Environmental, Health and Safety Manager for a combined effort on legal and compliance operations, and record keeping.
Ensure a full and professional Facilities service to internal and external customers is provided with strategic oversight to meet business needs and future proof requirements maintaining a high standard.
Centrally manage and maintain the Company’s Planned Preventative Maintenance Schedule (PPMS) for the company’s sites ensuring all aspects of the maintenance schedules are monitored and filed in accordance with compliance regulations.
To provide continuous and effective communication to the company’s senior leaders regarding strategic changes and concerns.

DUTIES OF THE FACILITIES MANAGER
With the support of your team you will be responsible for the following:

Planning and Maintenance

Plan, manage and lead the Facilities Department through strategic leadership, implementing agreed business improvements through effective change management

Create, plan, and manage Planned Preventative Maintenance Schedules (PPMS).

Communicate and include key stakeholders in new ideas and improvements

Liaise with Governance and Senior Leaders in all aspects of project management and suggested company improvements.

Ensure the internal and external areas of all sites are suitably maintained, neat and tidy, maintaining a high standard of Facilities in public facing areas, primarily the reception, training areas/rooms, and toilet facilities.

Create and Maintain a safe and suitable environment for all office and training room users.

Create and communicate Facilities operations Strategies relating to modernisation and continuous department improvement/development.

Carry out site inspections in collaboration with the Environment, health and safety manager.

Administration

Create and adjust Facilities policy and process documents.

Monitor and review external contractors and contracts, ensuring market value and SLAs are being met accordingly.

Internal review of policy and process in accordance with the document review timescale guidance.

Administrative tasks and operational reports to senior leaders.

Continuous review, liaison and guidance with the team and HR department on the development of a hybrid working policy and operation

Monitor and manage the Sign In App administration with the Facilities and HR teams, ensuring colleagues are using the app in accordance to the current COVID-19 regulations and company policy/guidelines.

Advise senior leaders and other departments on legal and compliance developments which may impact the company’s daily functions.

Fleet and Corporate Social Responsibility

Manage the company’s fleet with regular reviews of new trends, bringing suggestions of environment conscious improvements to the leadership team, with emphasis on Electrification of the fleet where possible and infrastructure allows.

Liaise with the Finance department to update the company’s Motor Insurance Database.

Ensure legal compliance of all business drivers.

Provide the Senior Leaders with Corporate Social Responsibility goals, especially on carbon, net and neutral schemes, and clear targets on how to achieve them.

Follow regulations regarding waste, recycling, and landfill. Reduce landfill waste as a priority with emphasis on reuse and recycle.

People and Culture

Create and maintain a unified approach to regional colleagues with a balanced and equal approach too all sites and people.

Engage with Area Engineers and their managers regarding operational concerns and fleet.

Provide leadership and mentorship to the Facilities team, providing continuous development and culture engagement.

Ensure the Facilities team are managed in accordance with the companies ‘behaviours for success’.

Facilities Operations and Maintenance

Order and provide PPE required by eligible colleagues, including site specific PPE such as Rail and Highways.

Monitor and manage access control systems over all sites (Paxton access control).

Monitor and review building and roaming security services provided by an external supplier.

Monitor and review Fire systems, including fire detection maintenance, fire extinguishers and reactive maintenance of fire systems.

Plan and manage regulatory checks carried out by an external contractor, such as asbestos, legionella and emergency lighting.

Translate the company’s strategic plans into operational plans.

Regular monitoring and review of HVAC systems at all sites, including any required modernisation and improvements, with particular focus on health and safety.

Respond to emergency situations – depending on severity of emergency.

Monitor and manage building occupancy levels at the companies sites using the dedicated Sign In App system.

Carry out and plan building refit and refurbishments throughout each site ensuring compliance, regulation, health, and safety.

Review and monitoring of the postage system operated by Facilities, identifying cost saving opportunities.

Financial and Budget

Plan to achieve budgeted surplus and ensure costs are kept within budget.

Appropriately plan and communicate upcoming costs with the Senior Leaders and aim to place into budget where appropriate with realistic timeframes.

Provide investment bid documents and presentations to the Senior Leaders with a clear strategic approach and rationale, ensuring a clear return on investment can be demonstrated.

Avoid any unnecessary expenditure within the business wherever possible with a vision to increase business profit.

Person Specification (essential)
Procurement and facilities management including knowledge of Health and Safety.
Building Maintenance
Risk management and Business Resilience
Contract Law and insurances
Educated to Degree Level or Equivalent
General Maintenance and construction understanding
Leadership and team management experience developed within a previous leadership role in FM.
Someone who looks for ways to understand other peoples’ opinions and ideas and finds ways of working with them to get the best results
Prepared to step into new business areas as and when the need arises.
Experienced in Contract negotiation, tender process, financial acumen and budget management
of Health and Safety responsibilities for static and mobile workers and contractors
Insurance claims processing and handling
Commercially and strategically focused with an eye for seeing business improvement opportunities along with the ability to think of the bigger picture and wider business impact.
MS Office and various business software (e.g. ERP, CRM)
Results orientated with a consistent record of high achievements.
Excellent communication skills with the ability to build rapport and achieve successful working relationships with people at all levels
Excellent stakeholder management skills and an ability to communicate complex business ideas.
Delivers and encourages a high-performance culture, understanding that learning and development plays an important part in creating high performing teams.
Persuades and influences others with integrity and professionalism.
Looks for opportunities to challenge the way things are done to help the company grow and develop.
Work collaboratively across all areas of the business.
inspire, engage, coach and mentor people, helping them to become the best that they can be.

Person Specification (desirable)
Environmental Management
IWFM association
IOSH or NEBOSH Health and Safety qualification
Change management experience

This is a truly exciting opportunity for an engaging, inspirational, forward thinking FM who is looking for a great, ethical and engaging company – so if you are that person please send your CV to James Newbury Appointments for immeidate review. This is to start ASAP so we look forward to hearing from you.