Business Support Manager Rg

Salary: £48,000 – £54,000 per year

Business Support Manager – Berkshire area.

Core Group are pleased to offer an excellent opportunity for an Experienced Business Support Manager to join our clients team permanent.

Salery £40k to £45k (Depending on experience)

Job Specification outlined: 

IT

• Internal support for all applications, in particular Construct and Sage.
• Understanding of Sage and Construct implementation within the business to ensure the software is optimised to support the business.

HR

• Keep up to date with Employment legislation and ensure compliance.
• Keep all HR documentation up to date.
• New staff inductions
• Set up of new employee records manual folder
• Issue Contracts of Employment in place and updated as necessary
• Manage personnel records
• Update and maintain Holiday/Sickness records.
• Liaise with Management regarding HR procedures.
• Issue confidential correspondence as necessary.

Accreditations coordination and compliance management

• GDPR, ensure all operations within the business are GDPR compliant.

Office Management

• Ensure all infrastructure resources required for office are supplied – energy, phone, stationery, cleaning products, recycling, waste disposal etc.
• Manage mobile phone contracts
• Maintain office risk assessments with support from H&S Manager
• Manage fuel cards
• DBS Checks, security clearances, driving licence checks
• First Aider/Fire Warden

Document Management

• Ensure all policies as required by the business are regularly reviewed and updated. All of this to be recorded in the controlled documents register with support from H&S Manager.

Finance/Accounts

• Manage the business wide P&L including:
• All Sales and business costs via Sage and Construct.
• Validate Management Accounts by cross checking with Sage data.
• Manage business wide overheads accounts including forecasting
• Assist in preparing year end accounts.
• Invoice processing (internal and external)
• Managing all internal/external queries regarding supplier payments.
• Managing Accounts software to meet legislative and operational requirements.
• Manage Creditor and debtor account controls
• Liaison with internal Operational staff
• Initiate legal action to collect money owed where appropriate
• Monitoring and reporting cash flow on a business wide basis
• Quarterly VAT return calculation and submission to HMRC
• Manage PAYE records, reports and submission to HMRC including NI and year end assessments (i.e., P11D, P60 etc.)
• On-line Verification of Sub Contractors and suppliers for Tax and VAT purposes
• Month end reconciliation of Main Bank Account, Holding Account and Petty Cash.
• Manage On-line banking processes
• Setting up of Recurring Entry records.
• Archive all documentation as required.
• Update payroll legislation as required.
• Setup New employee records on Payroll system including tax codes
• Manage the company Pension Scheme and liaise with provider.
• Pension submissions to NEST and other pension providers.
• Complete Leavers details within payroll software and issue P45.

Insurance

• Manage all insurance renewal processes with regards to filing latest policy documents & updating TWIMC information. Support from SMT on all policy matters.

Procurement

• Book hotels/travel arrangements
• Purchase all office supplies/general requirements
• Assist CMs with purchasing process when required.

Business Information

• Assist gathering information for PQQs
• Complete all ONS requests
• File appropriate business information on the shared drives
• Assist the Board of directors in proving appropriate data

On Offer:

Competitive salary, bonus, healthcare, laptop, phone.