Legal PA

Our client based in Edinburgh is looking for a Personal Assistant to join their team on a permanent basis. It is working 4/5 days a week and the salary is £27,720per annum. The role of the chosen candidate is to provide effective and efficient per year support to primary fee earners together with support to other additional fee earners where allocated.

Main Duties and Tasks:
* To accurately undertake the production of correspondence and appropriate documentation (including any related matter ie mailslips, forms, couriers etc)
* To draft correspondence on behalf of fee earner where appropriate
* To use winscribe to its fullest advantage and maintain reliable service to fee earner
* To create/amend large document work using track changes etc
* To compile PowerPoint presentations and excel spread sheets as required
* To compile an accurate note of minutes from meetings as required
* To proof read documents to ensure accuracy is maintained
*To liaise where necessary with WP in the production of WP documents, keeping fee earner advised of progress
* To liaise/coordinate fee earner’s diary (checking weekly, monthly and annual commitments in advance) and responding to enquiries relating to availability
* To respond to invites as required
* To utilise online facilities to organise and communicate meeting arrangements
* To identify, liaise and provide support in connection with procuring of IT assistance, equipment or presentation documentation for any meeting
* To liaise and proactively act on behalf of fee earner with any member of staff or external client
* To proactively identify and plan fee earner’s travel and hotel requirements
* To work to stated deadlines and adjust priorities to accommodate changing needs
* To update all fee earner contacts (including CMS/Marketing database) ensuring details are correctly logged
* To undertake ad hoc administration (i.e. team training) as required
* To understand and apply correct procedures for administration duties for fee earner
* To utilise the firm’s systems and procedures to fullest advantage
* To communicate effectively with fee earner and/or line manager regarding workflow and ability to assist
* To assist at meetings as required
* To manage fee earners inbox/sent items as required
* To deal with clients and assist/redirect as required
* To complete pre bills
* To accurately update time recording records
* To use the Condeco (room booking) system
* To complete CMS reporting as required
* Undertake any other reasonable duties as requested by the fee earner or line manager:-

Experience Required:

Candidates must have a legal background and experience in Pensions and/or Private Client work.

Whilst we’d love to get back to every applicant personally, it isn’t always possible and sadly we cannot provide individual feedback.

If you are interested in this role and wish to be considered please click apply!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

**If you are currently registered with Office Angels and interested in this role please do not, instead contact your consultant by email**