Purchasing & Office Administrator

Job Title: Purchasing & Office Administrator
Location: Poole, Dorset
Salary: Circa £26,000 – £27,600depending on experience

Our client is currently looking to fill a permanent full-time position for the role of Purchasing and Office Administrator. Applicants must have had purchasing / stock control / accounts administration role previously.

Primary Role:

To take responsibility for purchasing – this role includes liaising with suppliers, producing rolling purchase forecasts, placing orders, ensuring goods arrive in time, booking products into stock, dealing with backorders and handling returns.

Key responsibilities and accountabilities:

* Manage all activities relating to purchase orders from creation to closure
* Cover basic accounts functions when accounts manager is absent
* Arranging collection of goods from suppliers
* Liaising with warehouse staff
* Administration of all deliveries and stock movements
* Administration of stock returns
* Resolve queries or discrepancies of deliveries that arrive at the warehouse
* Liaise with suppliers regarding current purchase orders/delivery dates/stock levels
* Maintain sufficient level of stock in warehouse
* Process stock revaluations
* Compile stock reports
* Update and maintain product pricing
* Liaise with sales department giving regular updates regarding orders/queries
* Liaise with Internal Sales Account Manager to organise staff/clients accommodation, flights and car hire
* Organise staff events/days out
* Organise weekly stock checks and resolving any discrepancies
* Process stock requisition forms and loan stock
* Manage contracts with utilities suppliers

Candidate specification:

The right candidate will be self-motivated, expected to use their own initiative, have had experience in a purchasing / stock control / accounts administration role previously. You must be numerate with a good telephone manner and able to build a strong relationship with various suppliers. Excellent organisational skills are required.

In addition you will be fully at home using Microsoft Outlook, Word and Excel. Experience using Sage accounting software would be an asset. Experience in other accounting and administrative functions would be an advantage.

We receive a high number of applications on a daily basis so we can only respond to successful applications. If you do not hear from us within 3 working days please assume your application has not been taken forward on this occasion. We may contact you in the future about other suitable positions.

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