Operations Coordinator

Salary: £36,000 per year

We are currently recruiting for an experienced Operations Coordinator role in the Hampstead area. 

The company is a very well-established and international property services company, founded over 60yrs ago. They have circa 30 offices throughout London and across Asia, the Middle East, and Africa.

They work with prime London properties, and major property development companies, possessing an enviably large and extensive base of investors and clientele, encompassing HNWIs and UHNWIs, family offices, and private equity real estate funds. 

Job Summary

• Based in their operations team, this is a new role in the company and is ideal for those who have lettings and estate agency experience and want to get a foothold into the corporate side of the estate agency sphere. 
• The ideal candidate must be willing to push through new challenges, working independently and as part of a team.
• Tasks will come ad hoc on top of their normal responsibilities as the role becomes more complex, you will ideally wish to learn, develop professionally and take on more responsibilities. These duties can roughly breakdown as follows:
• 35% Deal book – basic checking of deals, data entry and report generation for all company offices
• 65% Adhoc work

Salary:  25,000 – £30,000 (depending on experience)

Hours 

• Monday to Thursday: 8:45am to 6pm
• Friday: 8:45am to 5:30pm

Key Responsibilities & Duties

• Dealing with contractors and accounts 
• Office communication
• Report generation for property development partners
• One off reports
• Administration – diary management, call handling and complex travel itineraries
• Assist with set-up of new offices
• Minute takings
• Planning and maintaining office systems, including data management and filing
• Arranging meetings
• Deal with recruitment, drafting contracts, sending out new starter documents
• Preparing quarterly packs for 1:1 meetings

Requirements

• Speaking Cantonese (Chinese) is a strong advantage but essential
• 2 years of experience as a property industry PA / Operations / Lettings Administrator
• Experience in the U.K. residential property industry
• Experience with Rightmove plus, Reapit, PropCo.
• Understand fundamental setup aspects of 8×8 (or similar VOIP technologies), Docusign, Google Drive
• Full understanding of Microsoft Office – Outlook, Word, Mail merge, PowerPoint, Excel.