HR Admin Support

Job title: HR Admin Support

Location: Hammersmith

Duration: 3 months with the potential to be extended

Hours: 30 hours per week

Pay rate: £15.6 – £18p/h

Our client a leading provider of pharmaceutical support services is looking for someone to join their HR team as an HR Assistant. You will be supporting the HR team along with the HR Business Partner and HR Director as required on ad hoc projects, research, communications or reporting requirements. This role would be suitable for someone who wants to start a career in HR as the role is a very admin based HR role.

Job Responsibilities

* Preparation of contracts of employment, new starter information and all associated on-boarding procedures and queries from new hires.
* Preparation of contractor agreements and managing set-up processes and termination processes involved with contractors.
* Creation and maintenance of electronic folders for all employees, retaining paper copies for employees situated in France and Germany.
* Timely administration of joiner and leaver process to include: ensure eligibility to Work checks have been completed and certified, reference checks, new hire and termination announcements, compliance and leaver checklist. Co-ordination with all stakeholders – line management, IT, Finance and others where necessary.
* Management of the induction/onboarding process by conducting induction presentations, ensuring all new starters are transitioned and welcomed into employment. Update and review on a regular basis induction emails sent to new joiners
* Probationary process: advise managers when an employee joins with the relevant goal setting form, sending reminders for the probation due date. Highlight any performance issues to the HR Business Partner. Creation of probation extension and pass letters with supporting benefits documentation.
* Absences management, maternity, paternity, sickness, family leave, emergency leave and any other type of leave entitlements due to employees to be recorded on sickness trackers and payroll records on a weekly basis.
* Prepare and update on a monthly basis generic HR metric such as sickness records, holidays trackers.
* Providing notification to relevant authorities/insurance companies regarding accident, illness and maternity and completing statutory reporting (such as government statistical information).
* Working alongside and supporting the HR Business partner with HR related tasks, ensuring work is of a consistently high standard. As required the HRBP will provide direction and advise to ensure a timely completion of tasks.
* Providing notification to relevant payroll providers regarding accident, illness and maternity of the individual employee.
* Update and maintain on a monthly basis the holiday and sickness tracker.
* Upload the employee details on the Company’s auto enrolment platform.
* Support with the preparation and transmitting of European payroll data on a monthly basis and prepare the monthly payroll notification for HR BP’s review.
* Log and record incoming invoices, source payment form Finance department, track accounting movements and ensure payment process
* Ensure starters, leavers and employee changes are recorded and updated on the HRIS system and Workday.
* Maintain both databases with accurate information.
* Update HRIS and Workdate with new starter, leaver and employee changes, ensuring accuracy and timeliness by submitting weekly reports.
* Run monthly Workday reports and conduct in collaboration with HR Business Partner audits of both database systems.

Specific skills or knowledge required for the position

* Advanced knowledge of MS Office: (Word,PPT, Excel)
* Solid administration experience
* A general interest in pursuing a career in the field of human resources
* Excellent organisational skills with an eye for detail and a high level of accuracy
* A proactive self-starter with the confidence and ability to work autonomously
* Resilient and able to work under pressure in an environment when priorities are constantly changing
* Highly developed interpersonal skills with an aptitude for building and developing strong relationships at all levels in the business
* A sensitivity to cultural differences across Europe.
* Ability to maintain a high degree of confidentiality
* Excellent English is essential; one other major European language would be an advantage

Huntress Group does not discriminate on the grounds of ‘protected characteristics’ as defined under the Equality Act and other relevant UK legislation.

Huntress Group acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.