PA to Vp Media Europe & Americas and Uki Director

An excellent opportunity has arisen to join a world leading global organisation, our client Unilever are currently looking for a Personal/Assistant based at Unilever’s UK HQ in Leatherhead, Surrey. This is a 3 month role with strong possibility of becoming permanent for the right candidate. The role is full time, Monday to Friday, paying between £26,400 – £28,800 salary pro rata
Job Title: PA to VP Media Europe & Americas and UKI Director
Main Job Purpose:
PA to VP Media Europe & Americas and UKI Director

Responsibilities:

To provide PA support to the VP Media Europe & Americas and the UKI Media Director based in Leatherhead and the Netherlands respectively. This role also supports 3 additional directors on an ad-hoc basis.

* Organising key events for the UKI Media team including the management of team meetings and away days.
* Organising key events for the VP Media Europe & Americas including various meetings globally for the European and LATAM Media Directors
* To manage ad-hoc queries on behalf of the team (including IT service requests, access to folders, video presence booking requests)
* Management of team distribution lists and communication of team changes
* To record UKI Media team holiday, team sickness and absence.
* To own the JML (Joiners, Movers & Leavers) process on behalf of the team
* Organisation and administration of meetings & visitors – coordinating attendees, timings, equipment and rooms
* Make International and local travel arrangements produce detailed itineraries.
* Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
* Liaison with venues when organising events off site
* Maintaining both teams’ T&E budgets
* Use the SAP accounting tool to collate T&E expenses and report to Directors on a monthly basis
* Timely delivery of materials required by the team for presentation, meetings etc
* To ensure the team are updated on internal changes such as contact numbers, policies, travel restrictions.
* To use Ariba / DCIW / BAPS to raise and manage budget DOs for the team.

Skills/ Experience

* This role requires a PA with proven team support experience. A background of working in a regional or global organisation would be preferable.
* Excellent written and oral communication skills.
* IT skills, particularly Word and PowerPoint.
* Microsoft Office (including diary management)
* Planning & Organising
*Problem Solving