Part-Time Office Administrator / PA

Part-time Office Administrator/ PA

South Cambridgeshire

My client, a small but well-established aviation company, is in need of a part-time Office Administrator with PA duties. If you are reliable, efficient and organised, with impeccable attention to detail I want to hear from you! This job may start off as a temporary position and will go permanent for the right candidate, this is as much an opportunity for the candidate to ensure this is the job for them and to ensure a good personality fit with the team in place.

If this sounds like you, keep reading and get in touch with me today!

Duties

* Opening and closing of the office, including alarms, secure cabinets and setting out/putting away of in-trays
* Telephone answering, transferring of calls and message taking as appropriate
* Filing and file management
* All aspects of postal administration, from opening and distributing incoming post, to taking outgoing post to the local post office and organising courier collections
* Regular and ad-hoc trips out of the office to associated sites
* Office administration, including managing stationery stocks and office supplies
* Control of petty cash
* Collecting private invoices for employer and arranging payment within the office
* Management of cleaners, tradesmen and utility and service providers by phone, e-mail, Internet or letter as appropriate
* Limited diary management for the Employer and office executives
* Occasional travel arrangements for the Employer and office executives
* Day-to-day administration of properties and Estates, including liaison with the Employer’s staff at remote locations and letting agencies
* Maintaining spread sheets for property lettings/income and in-house online booking calendars
* Printing, collating and distributing agendas and meeting documents
* Occasional PA duties for the employer and family
* Keeping records of staff annual leave
* Setting out meeting rooms in preparation for meetings
* Arranging and setting out refreshments and light lunches for meetings, clearing away after meetings and filling and emptying the dishwasher as required
* Arrangement of staff social events
* Assist with the organisation of 2 annual shoots
* Tea and coffee making as required
* Miscellaneous short-notice tasks, in and out of the office (locally), as required
* Acting as First Aid officer with responsibility for office hygiene, first aid supplies and management of office First Aid procedures
* Acting as Fire Officer including checking that office fire equipment and processes meet legal requirements

Key Skills

* Absolutely reliable, including impeccable time-keeping
* An ability to work whilst multi-tasking
* Innate attention to detail
* Polite, courteous and cheerful at all times
* A professional presence and demeanour
* Well organised, well presented and good telephone manner
* Strong letter and e-mail writing skills
* Able to work on their own and on their own initiative but:

* Able to take direction
* Not afraid to ask questions
* Able to take responsibility
* Persistent

* Willing to travel locally on a daily basis and up to 100 miles from the office on an occasional basis
* Able and happy to work as part of a small team
* Willing to help out with the unexpected
* Full clean driving licence and use of own transport (business mileage rates will apply and cost of expenses will be reimbursed)
* Microsoft Outlook, Excel and Word – intermediate level, ideally holding ECDL qualification or equivalent
* Internet – proficient in use for research and purchasing

Preferable Attributes

* Familiarity with Apple computers
* First Aid qualification
* Fire Officer certificate

Benefits

* £26,000 per year DOE
* Part time: 8 hours per day from 8.30am to 5.30pm with 1 hour for lunch working days are Monday, Tuesday, Thursday and Friday
* Office closed on Wednesdays
* Free parking on site
* Driving is essential due to remote location of offices
* Ideal start date would be June 13th for a handover period

Due to the high volume of applications we are unable to respond to everyone. Therefore if you do not receive a response within 5 days please assume you have been unsuccessful.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.