Document Controller

Salary: £42,000 – £43,608 per year

Looking for a Documents Controller from Engineering or Construction background working for the public funded organisation building the UK’s High Speed Rail Network. The role is located from offices in central Birmingham with flexible hybrid working arrangements.

This role is responsible for filing, archiving and retrieving all project records using the HS2 Electronic Data Management System (EDMS). Supporting and guiding HS2 in the correct use and application of company document control and management processes and procedures. The role holder will also archive and retrieve data, and ensure all necessary care is taken with confidential information.

The document controller will working within the Health, Safety, Environmental Management, Security, Quality and Assurance department but will have touch points right across the organisation with superb opportunities for further development and indeed training whether in document control, information management, digital engineering the options are very varied.

Working Situation – Hybrid

Role is office based from Birmingham coupled with Hybrid working – expectation is to work 2 days a week from the office and the rest of the time at home once Omicron has passed (currently working from home following Government guidance).

Duties & Responsibilities

* To be responsible for supporting the business to access documents and records in a timely and controlled manner.

* To be responsible for supporting the communication and embedding of HS2’s approach to document control.

* To be accountable for providing reports and management information in response to requests from the business for information.

* To be responsible for maintaining corporate documents. Assuring documents are managed through approval lifecycle and assuring controlled documents are surfaced through the Integrated Management System (IMS).

* To be accountable for ensuring the document control system is running efficiently and with minimal outage.

* To be accountable for managing security and access to the document control system.

Required Criteria

You will be a Document Controller with experience within the engineering or construction industries with knowledge of EDMS computer programs, ideally on Bentley Enterprise Bridge (eB), however, training can be provided. You will have Knowledge of database architectures, document management standards, processes and procedures. Yolu will be an analytic problem solver with strong communication and stakeholder management skills.

:

* Analytical Skills – can identify hidden problems utilising honest analysis and probing techniques

* Problem solving – uses rigorous logic and methods to solve problems with effective solutions, probes for relevant answers

* Listening, engaging and presenting skills Able to listen and communicate effectively with others.

* Ability to relate to a variety of stakeholders and staff in a variety of disciplines and seniority levels

* Organisational skills – Able to prioritise and manage own workload

* Ability to stay update with the latest advances/trends in the Electronic Document Management Systems (EDMS) community

* Ability to develop and maintain specialist knowledge of database concepts, object and data modelling techniques and design principles

Knowledge:

* Knowledge of database architectures

* Knowledge of document management standards, processes and procedures

* Knowledge of EDMS computer programs for records tracking, archival retention and storage

* Knowledge of bulk scanning, scanning systems and PDF functionality

* Knowledge of Microsoft Software systems (Word, Excel, PowerPoint)

Type of experience:

* Experience of successfully working directly with a variety of the business stakeholders to gather requirements

* Experience of documentation processes within an engineering and construction environment

* Experience of projects from inception through to completion

* Experience of providing technical advice based around EDMS capabilities.

* Experience of Bentley Enterprise Bridge (eB). Training will be provided if required.

* Experience of Office 365.

* Technical experience in the following helpful but not essential: SharePoint 2010 or above, InfoPath 2010 or above, SharePoint designer 2010 or above, Visual Studio 2010 or above, ASP.NET (C#), HTML, HTML5, ASP, XML, CSS