Clerical Assistant

On behalf of our client we are currently recruiting for a number of clerical assistants.

MAIN DUTIES/RESPONSIBILITIES

1. To produce accurately and speedily a variety of confidential documents (including standard letters and reports) to agreed deadlines.

2. Assist in the co-ordination of appointment scheduling and security for team members.

3. Data input including time sheet recording, maintaining and producing reports.

4. Preparation and co-ordination of payment uploads including white accounts, requisitioning, sales ledger, income receipting, journal entry and petty cash.

5. Issuing and receiving of financial documentation

6. General housekeeping and office duties (e.g. fax, photocopy, filing, Archiving etc.)

7. To provide support to all members of the Finance Teams as and when required.

8. Ensure adherence to Departmental Financial Procedures, Regulations and Debt Recovery Procedures.

9. Promote effective communications with other sections within Resources, People, Authority and outside agencies.

10. Develop and evaluate systems for data capture and management information purposes.

11. Ensure that you work in line with all the Council’s policies and procedures and ensure that you are aware of your obligations under these.

12. Behave according to the Employees’ Code of Conduct and ensure that you are aware of your obligations and responsibilities re. conflicts of interests, gifts, hospitality and other matters covered by the code.

13. Carry out your role in line with the Council’s Equality agenda.

14. To comply with Health and Safety policies, organisations statements and procedures, report any incidents/accidents/hazards and take pro-active approach to health and safety matters in order to protect both yourself and others.

15. Any other duties of a similar nature related to the post, which may be required from time to time.

At least 1 year experience in an administration role is essential for this role.