Personal Assistant

As the sole supplier to the Leeds Teaching Hospitals for all their fixed term non medical staff, we are currently recruiting for a Personal Assistant to work for the Executive Support Department. The role will be working full time, Mon-Fri with the right candidate starting ASAP. Due to the deadline orientated nature of the role, candidates will often be required to work flexible hours to make sure that certain tasks are completed on time.

Main Duties:
•Undertakes secretarial duties including filing, note taking, word processing, photocopying, faxing and dealing with general communications.

•Prioritise own workload and work with minimum supervision.

•Through liaison and co-operation with colleagues/managers, ensure the seamless provision of an effective and efficient administrative and secretarial service to the senior Management Team

•Assist in recruitment and selection as appropriate and is involved in the departmental induction and orientation programme/s.

•Assist in the organisation of the Department’s workload.

•Provide a comprehensive administrative and secretarial service to ensure a coordinated and consistent operational management service.

•Maintains appointment diaries for the senior team and, as necessary, makes appropriate arrangements eg booking rooms for meetings, refreshments, travel and parking arrangements etc.

•Deals with complex enquiries, investigating and researching matters, thereby providing appropriate information/guidance and advice, escalating issues to relevant senior staff.

•Liaises with external contacts/organisations and with internal departments/colleagues to access appropriate information/advice as required to fulfil the role.

•Researches, analyses, compiles and presents, as required, information/materials involving reference to relevant documents and utilising appropriate equipment/software packages.

•Works in close liaison and support of other members of the team which may include providing cover for appropriate colleagues.

•Attend meetings to take notes/minutes, prepare an accurate record of the meeting and distribute agreed minutes/statements as required.

•Ensure managers are informed of relevant day to day issues.

•Attend training courses as necessary to undertake the duties of the post.

•Records and monitors annual leave for the management team, reconciling leave booked with leave taken and resolving anomalies.

•Produces and maintain monthly attendance records electronically for the management team and for the salaries and wages department

The ideal candidate will have worked in a similar role previously, and be used to providing support at an executive level. However, if you have the relevant secretarial qualifications and are able to start ASAP, then do not hesitate to apply by using the online facility available.

Please note that; due to the amount of applications expected, only successful candidates will be contacted.