Scheduling Administrator

For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, Linaker’s heritage lies in our ability to design and regulate unique spaces that truly work.

Linaker was founded upon three core values: trust, reliability and care. We are not just a service provider, rather an essential part of our clients’ architecture and, ultimately, an extension of your business, a part of one team.

The last couple of years has seen Linaker grow exponentially and 2023 is no exception. Our client base continues to grow month on month and as a result we are now looking for someone to join us as a Scheduling Administrator on a permanent basis.

The role comprises of supporting the Management of the day to day scheduling for the operational teams, including Identifying  PPM’s due in future months, allocating the correct engineer with the right skillset for the job and chasing that job through to completion ensuring the correct paperwork is uploaded to keep us and clients 100% compliant. Supporting the scheduling and CRT by monitoring and updating all PPM jobs on the third party CAFM systems, taking data, ETA’s and documents from our CAFM system and uploading it into Elogbooks. Chasing overdue maintenance visits with our specialist supply chain to gather certificates and uploading paperwork/certification into our CAFM system and clients third party systems where required. The Role will support with any ad-hoc administration tasks required by either the scheduling or CRT teams.

Key Responsibilities:

• Working with the Helpdesk Manager to streamline operational performance via interrogation of current process to introduce continuous business improvement to data quality and adherence to the delivery of PPM labour
• To develop the systems functionality including sub contractor application, operational dashboard and reporting, energy capture, IoT and smart meters
• Attend client, team and any other meetings deemed necessary to fulfil your role adequately
• Scheduling on CAFM system of all PPM labour to budget in accordance with PPM planners issued by Contract
• Managers, for new, renewed and cancelled contracts
• Manage the review and action of tasks through the Linaker CAFM system or any client 3rd party systems / CAFM systems
• Work with our specialist subcontractors to ensure PPM’s completed on time and paperwork uploaded into our systems with 14 days

Required Skills and Qualifications:

• Good basic written and numerical skills
• IT literate and intermediate user of Microsoft office
• An understanding of the operational functions and basic entry knowledge of operational service delivery
• An understanding of expectation, deadlines, targets both internally and externally
• Good understanding of CAFM and helpdesk processes
• Strong administration and teamwork – essential
• Experience of working with external and internal clients
• Problem solving capabilities
• Understanding of general engineering practices

This Scheduling Administrator position is based at our Haydock office with hours of work of 0800-1700 Mon-Fri. The salary for this one is up to £24,000 dependent upon experience and you’ll be joining a team going through a really exciting growth phase currently!