Exciting Opportunity – Project Coordinator

My client a well-established and prestigious organisation based on the outskirts of oxford are urgently seeking 2 Project Co-ordinators to join their fast expanding team.

One is a permanent position and the other is for 1 year maternity cover.
Due to the location of this company you must have access to your own transport as there are no main bus routes.

The main purpose of the job is to work closely with the Team Leader and Team Admin Manager to ensure that all aspects of the team’s administration are covered.

Key Responsibilities
*Attend weekly team meetings
*Update project status reports
*Issue job codes
*Complete project costing forms
*Set up project files on network and CMAP
*Setup of client contacts within CMAP
*Update sales reports
*Raise sales invoices
*Ensure purchase orders are received from clients
*Action and file copies of all project purchase invoices (freelancers/production etc.)
*Complete financial analyses of projects
*Archive project files on the network once a project is completed
*Set up of projects on client approval database
*completion status of high level project schedules
*Order references for writers and file references in team EndNote database
*Book Freeland writers as required
*Online abstract/manuscript submissions (from files provided by writing team)
*Creation/collation and electronic filing of author agreements
*Tracking of author responses to reviews/approvals

Candidate Specification
*You must have a professional, efficient, proactive and flexible attitude.
*Organised and methodical Team player
*Motivated
*Ability to work under own initiative and deadline pressure
*Strong organisational skills are essential, as well as the ability to multi-task and pay close attention to detail.
*You should be team oriented and able to work on your own initiative.
*You will be IT literate and have excellent written and verbal communication skills.
*You should have previous experience in supporting with projects and you must be willing to learn about the company environment and practices.

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position.
If you do not hear back from us within four days you have unfortunately been unsuccessful in
your application. Please continue to visit the website for other opportunities.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.