Administrator (Secretarial / Office Admin) – Investment Bank

Administrator (Secretarial / Office Admin) – Investment Bank

Administrator: Secretarial, Executive Assistant, Personal Assistant. The main purpose of the role is to work is to work and report into the current Executive assistant.

Specifics: Performs administrative support tasks that are secretarial / clerical in nature. Able to perform intermediate level tasks in Word, Excel and PowerPoint (i.e. word documents with tables, spreadsheets with complex formulas and detailed presentations/charts). Can successfully do complex tasks within databases and e-mail systems may be able to provide instruction to others in doing these sorts of tasks. Can efficiently access a wide variety of Internet resources. Knows how to operate the advanced features of phone/voicemail and office equipment and can instruct others on office equipments use. Manages multiple filing systems, as well as multiple hard copy or electronic calendars. Comfortably schedules meetings between team members and clients. Initiates setting up outside events which involve client participation. Coordinates travel arrangements over the phone or electronically for multiple individuals. Experience preparing multiple Time & Expense reports
Ideal Background Experience: Secretarial, Executive Assistant, Personal Assistant
-To work with current Executive Assistant to assist with day to day administrative tasks for team.
Secretarial experience or some Office experience preferred
-Worked in any office environment, (Finance not essential), used to working with a team and 1-1, diary/expense/general admin experience required. 2 year+ experience

Administrator (Secretarial / Office Admin) – Investment Bank