Secretary / Administrator

Salary: £30,000 per year

Secretary / Administrator – Part-Time

Wormley, Godalming

Main place of work 2 full days at Wormley office – can be split as 4 half days (office hours 9 am to 5.30 pm)

Salary up to £30,000per annum dependent on skills – pro rata on 2/5ths basis

Secretary / Administrator Responsibilities

• Dealing with incoming emails and correspondence and liaise with Directors
• Handle requests and queries appropriately when asked to do so
• Follow up points of action with Directors on Board meeting minutes 
• Liaise with Chairman and Chairman’s PA as required
• Make travel arrangements & other ad-hoc bookings for Directors
• Keep record of professional training log for staff on HR Director’s advice
• Assist directors with diary, schedule meetings and appointments correspond with suppliers/manufacturers/banks when asked and write reports when required and liaise
• Keep contact lists up-to-date 
• Compile & claim back expenses for Directors
• Check invoices/proformas (utitlies) with Directors for office purchases
• Ad-hoc research for products and overseas clients 
• Maintain office filing system and scanning
• Managing stationary orders

Requirements and skills:

• Excellent verbal and written communications skills
• Ability to multitask and prioritise daily workload
• Good organisational and time management skills
• IT Savvy
• MS Office proficiency (Basic Excel: skills & basic to intermediate Word skills)
• Can-do & flexible attitude
• Self-starter
• Discretion and confidentiality