PA to Group of Directors

Our innovative East Lancashire based client specialises in the provision of Engineering Composite solutions within the Aerospace sector. They are part of a global organisation that provides a range of components and services to some of the largest Aerospace businesses worldwide.

An opportunity has now become available for an experienced Personal Assistant to carry out daily tasks as instructed by the Group Directors.

Key tasks include:-

Full secretarial support to the Group Managing Director, Group Finance Director and Group Business Development Director.
Full management of the above Directors diaries and appointments.
Deal with all correspondence in the absence of the Group MD, including email, taking action where appropriate.
Occasional secretarial support for other senior Directors.
Deal with internal and external post.
Maintain a comprehensive filing system
Review the company’s financial calendar ensuring key submission deadlines are met.
Full preparation and distribution of Monthly President’s Report.
Full preparation and distribution of the weekly Management Itinerary.
Organise monthly Sales Operation Planning (SOP) and Management Review meetings.
Preparation and distribution of paperwork for monthly SOP & Management Reviews.
Review all company presentations ensuring correct formatting etc. before release.
Full control of company mobile phone contract.
Manage all business travel, car hire, and accommodation both nationally and internationally. Ensuring US Visas are updated where necessary.
Update travel files with new passport details, frequent flyer no’s etc. when required.
Reconciliation of Company Credit Card expenses to monthly statement.
Company Secretarial support
Manage holiday and sickness records for Senior Management, Group MD & FD’s.
Ordering of printed and general stationery.
Organise BT conference calls and email contact details to participants.
Organise refreshments & lunches for business meetings.
Arrange occasional offsite conferences.
Full responsibility of the Company Reception and telephone cover.
Co-ordination and control of meeting room bookings.
Undertake any other support duties as required.

Qualifications Skills and Experience Requirements:

Fully competent Microsoft Word / Excel Spreadsheets / PowerPoint Presentation
Previous experience working as a PA to a Group of Directors
A strong administration and secretarial background
Effective personal and written communication skills, including the ability to provide clear and accurate information
Well-developed organisational skills and the ability to work on own initiative and accurately to tight deadlines, and to prioritise between conflicting demand.

If you are interested in applying for this role please forward your CV to Gina or contact our office for a confidential discussion.