Commercial Controller / Administrator

Salary: £14.4 per hour

Commercial Controller/Administrator
Job Summary
Full time position, normal office hours 37.5 hours per week.
Based in Sidcup, Kent
Administrative, Financial and Secretarial support to a team of Consulting Engineers.
Job Content
Financial support using clients accounting and management database (which training will be provided). Typically inputting financial information including that provided by others and monitoring and running reports, forecasts, creation of job number with associated cost estimates on the system, fee projections and outgoings, and raising and issue of Invoices and Purchase Orders.
Ideally candidates should have a background in producing invoices, and debt collection.
Secretarial support including typing and formatting of reports, correspondence and specifications in MSWord and MS Excel. If use of InDesign is required, training will be provided.
Administrative support including diary management, leave/sickness, holidays recording and monitoring, equipment/stationery monitoring and ordering, project specific programming and support including client contact.
Archiving and keeping a register of archived documents.
Monitoring invoicing and liaison with clients to confirm payment and chasing of Aged Debts.
Liaison with other Group teams to monitor movement of fees and funds internally.
Preparation of reports for and attendance at Team and Divisional Meetings including taking minutes.
Creation of Case Studies and updates to CVs if required.
Provide bid support as and when required.
Occasional liaison with residents, including booking appointments for surveyors.
Chain of Responsibility
Reports to: Senior Team leader
Responsible for: Maximum of two Junior Team Administrators.