Junior Secretary

A great position as opened for a Junior Secretary to join the team at a prestigious property developer based in central London.

Job Purpose:
Provide a range of secretarial and administrative support to the Senior Programme Manager, Programme Manager and other staff if necessary. The successful candidate will have the experience of working flexibly and proactively within a team structure. You will be required to communicate with people at all levels.

Duties:
*Diary Management – coordinating internal and external meetings and ensuring the PM are regularly updated on diary appointments, ensuring engagements do not clash
*Managing and coordinating UK & International travel requirements including organising visas, currency, type of travel and accommodation and providing itineraries when necessary
*Document control
*Maintaining an efficient and up to date filing system
*Ensure that information provided to the PM is clear, fair and not misleading
*Completion of expense schedules/claims
*Discreet handling of sensitive and confidential information
*Carry out research when required
*Produce reports, letters and presentations on various software
*Collating, preparing and printing documents and reports
*Some email management, responding where appropriate
*Screening and managing phone calls
*Provide other ad-hoc administrative duties as required by the construction team
*Working collaboratively with the CEO & Personal Assistant to ensure smooth running of the office
*Assisting colleagues with meeting urgent deadlines
*Provide additional support on reception to cover the receptionist lunch break when required

Skills /Qualifications:
*Excellent communication skills with a high level of both spoken and written English
*Efficient and well organised
*Friendly, approachable personality and have a good sense of humour
*Proficiency in MS Outlook and MS Office with a typing speed of at least 40 wpm
*Excellent organisation skills with a good attention to detail
*Professional attitude
*Interpersonal skills/confidentiality
*To work effectively as part of a team with a positive & can-do attitude with the willingness to assist change
*Ability to multi-task and work under pressure
*Experience of project control file sharing systems would be beneficial but not essential
*Experience of one or more of the following fields would be advantageous: construction, design, architects or property development.

Hours: Mon-Thurs 9am -6pm / Friday 9am-5pm

For more Information, Please contact Leanne at First Recruitment.