Maternity Cover – HR Support Role

A fantastic Opportunity to join a well established organisation based West of Thatcham.
Our client is looking for an individual to provide administrative support and assistance to the HR Manager for a maternity 9-12 month contract, working 8:30am – 4:30pm Mon-Fri with the offered salary of £27,600.

Duties will include but are not limited to:

Recruitment Administration:

*To be responsible for, and oversee the administration of Recruitment.
*Proof reading and placing employment advertisements, responding to enquiries, arranging and scheduling interviews.
*To be the front person who chaperone’s candidates to and from interviews.
*Responding to applicants as directed by the HR Manager.
*Validating application forms for complete information with the applicant.
*Seeking and authenticating written references with the author.
*Maintaining and administering the Central Register with compliancy details, ensuring at all times that it is up to date and in line with Safer Recruitment regulations.
*Administration of DBS forms online applications and in paper format.
*Administer application checks such as career history and dates, the right to work in the UK as required to satisfy the Immigration Border Agency and compliancy regulations.
*Reference requests and verification
*Administer contractors’ DBS clearances and the Contractors’ database.

Training Administration:

*Arrange in-house training as directed by the HR Manager.
*Update the HR training matrix, keeping the HR Manager advised of relevant matters.

Ad hoc HR Duties:

*Maintaining and continually monitoring HR databases with relevant personnel details to a high degree of accuracy and confidentiality.
*Maintaining good records of safer recruitment legislation and vulnerable environment compliancy.
*Oversee and administer the organisations email ‘in box’.
*Typing correspondence on behalf of the HR Manager, for example: responses to prospective applicants, invitations to interviews and reference requests, with a high degree of accuracy.
*Preparing Employment Induction papers and documents in advanced of Induction meetings with new staff.
*In the absence of the HR Assistant, make requests of new email accounts and software access for new members of staff, in liaison with the HR Manager.
*Improving/creating new filing systems and maintaining them.
*Ensuring good communication between the HR Department and staff.
*Diary co-ordination of the HR Manager when required.
*Arranging and confirming appointments and meetings when required.
*Organise catering for meetings when required.
*Maintaining personnel files to a high degree of specified criteria and confidentiality.
*Organising and storing archived paperwork, documents and computer-based information, maintaining a high degree of confidentiality.
*Instigate requests to the appropriate department/companies for repair of operative equipment when necessary.
*Keep the HR Manager advised of matters arising.
*Keep the HR Department supplied with stationery.
*Photocopying and collating documents as and when needed.
*Take accurate minutes and or file notes at meetings as and when directed by the HR Manager.
*Other tasks, as directed by the HR Manager.

The Ideal Candidate:

*Ability to recognise and carry out a high level of confidentiality and discretion.
*Highly organised person who is able to prioritise tasks and deliver completed work to tight deadlines.
*Flexible and willing to accommodate different working processes.
*Ability to act on own initiative.
*Strong drive and motivation to complete daily duties.
*Excellent inter-personal skills and telephone manner.
*Amenable in team participation.
*Computer literacy (Microsoft Office, including Outlook, Excel, Powerpoint and Word) is essential.
*Be able to stay calm in difficult situations.
*Note taking skills that transcribe accurate accounts of formal meetings.
*Good communication skills, both verbal and written.

Do you have experience in a similar role and all the relevant skills? If so apply to Adecco today.

Please note: This position is based in Reading, please only apply if you are willing and able to work in this location.

We regret that due to volume of response, we can only contact initial successful applicants.

If you have not heard from us within 7 days, then your application has been unsuccessful.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.