Academy Secretary

Competitive salary

Be part of their journey…
The client is a Premier League club competing at the highest level of professional football with a culture which promotes respect, unity, accountability, creativity and aspiration – this is Their Way.

They look for people with integrity, compassion and support for those around them; people who take pride in what they do with an honest approach, who embrace a challenge while also being accountable for their decisions; people who have the energy and passion to bring an innovative approach to their role and strive to be different from the rest; people with the aspiration to lead the way and become an example to others.

At the club you’ll be given the platform to work in a vibrant, intelligent and challenging work environment with the potential to develop and become the best at what you do.

They don’t stand still, they are constantly moving forward.

What is the Academy Secretary role?
Based at one of their campuses in Southampton the role of Academy Secretary is a key one in their world-renowned Category 1 Academy. They have a fine reputation for being one of Europe’s most profitable and productive academies and this role plays a major part of its continued success.

Reporting directly to the Academy Manager, you will lead in the administration and organisation of the Academy programme. The Academy Secretary role is extremely varied, including the handling of multiple projects and programmes. You must have the ability to flex between different areas of work, prioritise and keep calm in pressurised situations.

You will be a member of the Academy Management Team, assisting in the delivery of the Academy Performance Plan and contributing in a significant way to the Academy objectives. Supporting Academy audits and minuting meetings will be a key part to the Academy Secretary role.

Within the Academy Secretary role you will be trusted with high levels of confidentiality at times and your personal qualities should reflect this. You will be honest and trustworthy as you help monitor the academy budget and raise financial agreements in relation to other clubs, players and organisations.

As Academy Secretary you will lead the administration support to the Academy across all age groups from 9 to 18 and support other departments within the Development and Support Centre where necessary including education, coaching, welfare and many external coaching sites.

Some travel is also part of the Academy Secretary role as you will assist in the European games and tournaments programme making pre-tour risk assessment visits where required and act as tour leader on occasions when teams compete abroad.

Other responsibilities as Academy Secretary include:
• Submitting appropriate records to the relevant football bodies as required under Academy Regulations;
• contributing to the management of the day to day Academy operation;
• leading on numerous projects such as Academy branding, Academy brochure, audit tool production and events;
• handling all player registrations within the academy.

What are they looking for?
They are looking for candidates who have a proven track record in administration, ideally within a football environment. Exceptional attention to detail and outstanding organisational skills are vital, as well as being a first-class all-round communicator and a real team player who’s also:
• Personable and approachable.
• Highly IT-literate with strong keyboard skills.
• Personally committed to achieving objectives.

The competencies which are required for the Academy Secretary include:
Experience
• Experience of working within a Secretarial or Administrative role.
• Understanding of Premier League and Football League guidelines.
• Knowledge of the EPPP categorisation system.

Qualifications (incl. certifications)
• NVQ L2 in Business Administration or equivalent.

Skills
• Outstanding IT and Administrative Skills.
• Ability to effectively multi-task.
• Ability to work efficiently without supervision in a pressurised environment.
• Excellent telephone manner.
• Good communication and recording skills.
• Excellent organisational skills.

What do you get in return?
If you are successful you can look forward to a healthy benefits package;
• A competitive salary depending on experience.
• Two Season Tickets.
• 22 day’s holiday per year, increasing to 25 days after one full football season.
• Life Assurance Cover of 2x salary.
• Contributory Pension Scheme.
• Incentivised Private Medical Insurance Scheme.
• Child Care Vouchers.
• Free onsite parking.
• Discounted Club merchandise.

Please be aware that a criminal disclosure and identity check will be carried out for this opportunity.

If you are keen to undertake a new exciting challenge as Academy Secretary, please click on the APPLY button below.

Reference number for the Academy Secretary: OLR10524

The closing date for applications is Sunday 6th March.
Stage One Interviews will be held on Monday 14th March.

The client recognises that the safety and protection of those children and young people in day to day contact with the Club is paramount. The Company is committed to creating a safe culture for all.

The client is an Equal Opportunities Employer