Accounts Assistant

Salary: £26,000 – £28,800 per year

Salary:

Depending on experience

Location:

Beacon House

Hours per Week:

37.5

Status:

Permanent

Main Purpose of the Job:

Reporting to the Finance Ledger Teams Supervisor, the role holder’s main purpose is to:

* Assist with the daily running of the ledger team

* Assist in ensuring the Ledger close is done correctly and on time

* Provide cover for holiday or illness across both sections of the team.

Key Relationships:

* Finance Ledger Teams Supervisor

* Service Heads and Contract Managers

* Finance Colleagues

* Statutory Finance Manager

* Head of Finance

Main Activities and Responsibilities:

Sales ledger

* To understand and be able to action the monthly and quarterly Contractual Billing process

* To help process Adhoc Billing from the To Bill inbox

* To assist with the Accountsar inbox ensuring all emails are responded to with the 5-day turnaround time.

* To Set up new customers and maintain customer accounts when required.

* To create and update billing templates

* Provide cover for posting of cash and all other daily bank transactions.

* To be available to support contract managers with billing or queries

* To be able to navigate Credit pursuit, update customer accounts and invoices and run reports.

* To provide training to other members of staff in the business both inside and outside of the ledger team.

Purchase Ledger – Cover

* To fully understand and be able to action the payment run process from start to finish.

* To be able to comfortably use Barclays Spend Management (BSM), exporting authorised expenses, setting up new cardholders and processing Barclaycard expense invoices in exchequer.

* To assist with making payments in Barclays and access pay.

* To have a good understanding of Exchequer Mobile, its functions and how to complete the administrative requests received.

* To be able to raise Virtual cards through Precision Pay to pay suppliers via card payment over the phone.

* Have an understanding of how to process all supplier invoices into the system, including intercompany and bulk invoices.

Month End

* To assist with processing invoices, bulk invoices or billing if required in preparation of month end.

* To be able to identify and correct any intercompany coding corrections and produce the relevant journals correctly.

* To be able to reconcile all intercompany codes, including customer to suppliers, revenue to cost of sales (53XXX to 62XXX) and debtor to creditor (21XXX).

* To be able to complete intercompany recharges and *the new 2 Sins 1 PIN process* comfortably independently.

* To be able to process intercompany Payovers through the bank and post the payments to all ledgers required.