Legal Secretary – Commercial Litigation

Based in Lincoln working for a large multi office Firm of Solicitors is the opportunity for an experienced Legal Secretary.

2. JOB PURPOSE
To provide secretarial services to the commercial litigation fee earner to whom you are assigned and such other persons as the firm require under the overall supervision of Firm’s Secretarial Manager.

3. JOB ACTIVITIES
• Produce letters, file notes etc using the Firm’s database system and supply other secretarial services and assistance.
• Maintain client files and undertake your work as specified in the Office Manual.
• Maintain diaries, organising appointments, meetings etc. as and when required.
• Make and answer calls with clients or outside bodies in a professional and helpful manner as required by the Office Manual and to assist clients who visit the premises.
• Assist the fee earner that you are assigned to in carrying out online searches etc.
• Carrying out your duties to act at all times in a way that is consistent with the Firm’s professional status and promotes the good name and standing of the Firm.
• Keep the affairs of the Firm and its clients confidential and secret except as is necessary for the discharge of your duties.• Report to the Firm’s Money Laundering Reporting Officer any suspicious transactions as specified in the Firm’s Money Laundering Manual.
• Carry out any other tasks that you are assigned by the fee earner that you are assigned to.
• Carry out any other tasks that you are assigned by the Firm’s secretarial manager.
• Assist with the development of a case management system to improve the efficiency of the department.
• Prioritise own workload.
• May have to make decisions on calls received from clients as to their urgency and whether to direct them to the fee earner or The Head of Department.
• An understanding of computers is essential, as is knowledge of audio typing
• Complexity and importance of accurate legal documents cannot be over emphasised.

Experience
• Legal secretary experience, ideally within Commercial Litigation but may consider other areas of legal.
• Knowledge of Microsoft Office and audio typing.
• Experience of using a database or case management system an advantage.

Qualifications
• Good standard of education.
• Secretarial or word processing qualifications an advantage.